Booking a Session
Thank you for your interest in our photography services. Please complete the details below with as much information about your requirements as you can.
Once received we will reply with full details and confirmation of availability
Booking Terms and Agreement
DEFINITIONS: The following words marked in CAPITALS will have specific meanings in this contract.
“CLIENT” means the individual that executes this contract.
This agreement contains the entire understanding between Julian Stock, trading under the name J. Stock Photography, and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties. If the parties want to waive one provision of this agreement, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.
RESERVATION: A deposit may be required with your booking. Any deposit made is then deducted from the total fee. The remaining balance is to be paid in full on completion. J. Stock Photography will reserve the time and date agreed, and will not make other reservations for this time. All deposits and fees paid are non-refundable, even if the date or venue is changed, or the booking cancelled for any reason. The client may cancel this contract at any time by giving written notice but in doing so will forfeit all monies paid. Furthermore, if cancellation is made within 4 weeks of the event date, you will be liable to pay 50% of the total cost of services booked. We will however endeavour to accommodate any date or venue changes where possible. When a booking is made with J. Stock Photography regardless of the method of contact it is deemed that the customer has read, understood and is bound by our terms and conditions of hire. You have 7 days from booking to pay any deposit either by bank transfer or by cheque made payable to “J Stock Photography” and posted to the address on your invoice. If the deposit is not received within this time then the date will be released to other customers.
COMPLETION SCHEDULE: Digital proofs of the photographs taken during the photo shoot will be available on the J Stock Photography website within 14 days of the photo shoot unless alternate turn around times have been stated within any quotations. If applicable, the CLIENT is required to choose the photographs they wish to include in the photography package within 7 days from delivery of the proofs. If CLIENT fails to indicate their preference, the photographs may be chosen by J Stock Photography.
SPACE & ACCESS, VENUE, LOCATION: It is your responsibility to ensure J. Stock Photography is given the correct venue address, postcode and contact details. J. Stock Photography cannot be held responsible for delays due to incorrect information. We may require an allocated space at the venue depending on the service you are requiring. If this is the case, you will be informed of this prior to the event. The client is responsible for ensuring this space is pre-arranged with the venue and available. J. Stock Photography will not be responsible for any delays or failure if space is not provided as requested. If our service involves electrical equipment, we will require access to a mains supply or electricity within 10 metres of our equipment. If you are using a generator please advise us in advance to ensure it is suitable.J. Stock Photography cannot be held responsible if the event electric supply is faulty and effects the service agreed. If it is shown that the venue is at fault no refund is due, if the fault is with our equipment then a refund will be payable. If the above conditions are not met the hire fee is still payable. J. Stock Photography are covered by Public Liability Insurance up to £1 million and all electrical equipment is PAT tested. It is your responsibility to check this is acceptable by the venue. If the venue require documents of proof, this must be requested prior to the service date. We are not responsible if the venue refuses to allow J. Stock Photography to operate.
HEALTH & SAFETY: The CLIENT is responsible for their own safety and that of any attending children during the service session. The CLIENT must therefore ensure that a responsible adult other than the photographer is present at all time to supervise any attending children. In the unlikely event of behaviour by guests that could affect the safe running of our service or damage to equipment, or rudeness or threats to our staff we reserve the right to immediately cease use and remove any equipment from the event. In this instance, the hire fee still remains payable in full. The customer is responsible for any damage to equipment by their guests.
DIGITAL RETOUCHING: Only basic retouching such as colour balancing, cropping and minor cosmetic alterations will be performed as part of the photography package. Any major alterations such as background removal will be quoted for and charged separately upon the CLIENT’s request.
COPYRIGHTS AND OWNERSHIP: Until final payment for services rendered is made, the photographs produced by J. Stock Photography are protected by copyright law (all rights reserved) and may not be reproduced in any manner without J. Stock Photography’s explicit written permission. Upon final payment by the CLIENT, limited copyright ownership of the purchased images will be transferred to the CLIENT under the following conditions: The photographs are the property of CLIENT for personal use and for the purposes of the reproduction and giving of photographs to friends and relatives. For corporate clients, commercial rights will be given for business purposes. The CLIENT must obtain written permission from J. Stock Photography prior to the CLIENT or its friends and relatives publishing and/or selling the photographs for profit.
LIMITATIONS OF LIABILITY: J. Stock Photography takes the utmost care with respect to exposure, transportation, and processing of photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond J. Stock Photography’s control, liability is limited to the return of all payments received. J. Stock Photography cannot be held responsible for circumstances beyond our control that may prevent us from completing our contract, such as (but not limited to) adverse weather conditions, road closures, vehicle breakdown, illness, death, or equipment failure. Due to the vagaries of weather, willingness of subjects, venue restrictions, time constraints and other factors, it may not be possible to capture all images requested. The client accepts that photographic coverage will be as the photographer’s professional expertise determines and that no photograph will be deemed more important than another. Liability in any case shall be limited to a full refund of all monies paid. There will be no liability for indirect or consequential loss of any kind. If such an event arises, reasonable efforts will be made to providing alternatives such as substitute photographer’s and/or equipment.
BACKUP: It is the CLIENT’s responsibility to ensure that the digital photographs are adequately backed up after delivery (e.g. on CLIENT’s PC or external hard drive). In case of loss or damage, J. Stock Photography cannot guarantee that the photographs will remain available after delivery to the CLIENT.
TRAVEL: Travel to venues is included within a 25 miles of Southampton (main land only). For customers outside of this area including Isle Of Wight, travel charges may apply.